Stop losing Botox & filler consults to missed calls and slow follow‑up.
Before you spend another dollar on ads, we’ll show you where inquiries are leaking (calls, forms, DMs) and what it’s worth to fix it.
- Instantly respond to missed calls & new inquiries (so leads don’t book the next spa).
- Automated follow-up until booked, plus confirmation + reschedule to reduce no‑shows.
- Track the funnel: inquiry → booked consult → showed. Reported every two weeks.
This is built for busy clinics where leads go cold fast
If your team is in treatment, on the phone, or bouncing between DMs, leads slip through cracks. Xora’s job is simple: capture every inquiry, respond instantly, and keep following up until booked.
Instant response
Missed call? New lead? We trigger an immediate text-back and route them to booking.
No‑show reduction
Confirmations + reminders + an easy reschedule path so your calendar stops leaking.
Biweekly leak reports
Inquiry → booked consult → showed. Clean reporting so the ROI is obvious.
What you leave with after 30 minutes (med spa edition)
1 · A clear pipeline map
We map how inquiries move from new lead → contacted → booked consult → showed, and pinpoint where they stall or vanish.
2 · A grounded revenue number
Using your consult value and lead volume, we quantify how much revenue is tied up in missed calls, slow replies, and no‑shows.
3 · A 90-day recovery outline
A simple 30–90 day plan to recover more consults from leads you already paid for, without hiring more staff.
Who this is (and isn’t) for
This is for you if…
- You already get enquiries from paid ads, referrals or organic.
- You know some leads go quiet or never make it to the diary.
- You run a med spa / aesthetic clinic (Botox, fillers, laser, body contouring, etc.).
- You want more booked consults from existing demand before increasing ad spend.
This is not a fit if…
- You refuse to share rough numbers (we can work with estimates, but not secrecy).
- You’re looking for a brand new CRM or “all-in-one” platform.
- You’re not willing to follow a simple follow-up process once it’s set up.
Roughly how much are you leaving on the table each month?
What happens on the call
The audit is not a theory deck. It’s a working session focused on your numbers and your pipeline.
- We pull rough numbers from your CRM or booking system together.
- We map where leads slow down, go quiet or no-show.
- We estimate revenue at risk using conservative assumptions.
- You leave with a clear, simple 90-day recovery outline. Implementation is your choice.
If you choose to work with us after, this is what we actually do
Plug into your existing tools
We connect to your CRM, inbox or booking system so every new enquiry and appointment flows through a consistent follow-up process.
Recover “quiet” and no-show leads
Dedicated flows for “no response”, “not now” and no-shows bring good leads back to your diary without your team chasing by hand.
Report in bookings and revenue
You see the impact in booked and showed appointments, not vanity metrics – so it’s obvious whether the system is paying for itself.
Quick questions
Is this just a sales pitch?
No. The Revenue Leak Audit is a working session. We use your numbers, show you where money is leaking, and outline how a recovery system would fix it. If you want to talk about working together afterwards, we can – but the audit stands on its own.
Do we need new software or a new CRM?
No. Xora is designed to sit alongside what you already use. We read from your existing CRM, inbox or booking system, and your confirmed bookings stay right where they are now.
What does it cost and what’s the commitment?
The audit is free. If we decide to work together afterwards, it’s a simple monthly agreement based on the revenue opportunity. If the recovered revenue doesn’t justify the fee, you stop.
Before you buy more ads, see how much revenue you’re leaking.
One focused call. Your numbers on the screen. A clear view of what fixing follow‑up and no‑shows could be worth in the next 90 days, before you spend more on ads.